This Termination policy is to set forth guidelines and standard procedures for the process of off-boarding and terminating employees at Netspective Communications LLC.
Off-boarding and Termination [FII-SCF-011-HRS-09] [FII-SCF-011-HRS-09.2]
- The hiring manager informs HR whenever they terminate or an employee leaves the Netspective Communications LLC.
- HR sends a email report to IT, summarizing the list of terminated users and instructing IT to disable their access.
- Upon receiving the notification, IT promptly terminates the access.
Off boarding checklist [FII-SCF-011-HRS-09.3]
- Request a letter of resignation
- Inform HR department and negotiate the exit dates based on project needs
- Permission/Access termination - HR to immediately request IT to revoke the access rights (email, database, network, Git, physical locations)
- Return of assets allotted and acceptance by IT
- IT and the project managers to decide on the data that is created on the assets by exiting employees and initiate back up of that data
- Anything that is very critical information like encryption keys details, passwords, user administration should be revoked by IT
- Project hand over to others and acceptance by the project manager
- Exit interview
- Financial settlements
When an employee changes roles within the Netspective Communications LLC [FII-SCF-011-HRS-08]
- The hiring manager will inform HR about the change in role.
- HR and IT will follow the same steps as outlined in the on-boarding process to modify access according to the new role and in the off-boarding process to remove access that is no longer necessary.
Review of accounts and permissions: [FII-SCF-012-IAC-17]
- IT and HR will review accounts and permission levels for accuracy each quarter.
Termination and Off-boarding checklist | ||
---|---|---|
Receive/Issue Notice | ||
Name | Juna Jarley | |
1 | Date of Resignation | June-28-2022 |
2 | Acceptance of resignation | June-30-2022 |
3 | Resignation acknowledgment email | verbal acceptance |
4 | Team communication | completed |
5 | Transition of responsibilities | completed |
6 | Document work for knowledge transfer | completed |
7 | Inform HR department and negotiate the exit dates based on project needs | June-28-2022 |
8 | Finalising the Date of Relieving | Aug-26-2022 |
9 | Relieving confirmation from Project Manager | Approved |
Return company property | ||
1 | A company laptop | not provided |
2 | ID badge | Returned |
3 | Mobile phones/Sim Card | not provided |
4 | Any borrowed equipment | not provided |
Conduct an exit interview | completed | |
Communicate the departure | completed | |
1 | IT and the project managers to decide on the data that is created on the assets by exiting employees and initiate back up of that data | completed |
Complete and file the paperwork | completed | |
Settle the final pay | completed | |
Issuing Relieving letter and Experience certificate. | completed | |
Update organizational charts. | completed |
Approved by
Ajay Kumaran Nair
on July 28, 2023
|
Last Updated by
Arun K R
on
July 28, 2023