Termination Policy

This Termination policy is to set forth guidelines and standard procedures for the process of off-boarding and terminating employees at Netspective Communications LLC.

Off-boarding and Termination [FII-SCF-011-HRS-09] [FII-SCF-011-HRS-09.2]

• The hiring manager informs HR whenever they terminate or an employee leaves the Netspective Communications LLC.
• HR sends a email report to IT, summarizing the list of terminated users and instructing IT to disable their access.
• Upon receiving the notification, IT promptly terminates the access.

Off boarding checklist [FII-SCF-011-HRS-09.3]

• Request a letter of resignation
• Inform HR department and negotiate the exit dates based on project needs
• Permission/Access termination - HR to immediately request IT to revoke the access rights (email, database, network, Git, physical locations)
• Return of assets allotted and acceptance by IT
• IT and the project managers to decide on the data that is created on the assets by exiting employees and initiate back up of that data
• Anything that is very critical information like encryption keys details, passwords, user administration should be revoked by IT
• Project hand over to others and acceptance by the project manager
• Exit interview
• Financial settlements

When an employee changes roles within the Netspective Communications LLC [FII-SCF-011-HRS-08]

• The hiring manager will inform HR about the change in role.
• HR and IT will follow the same steps as outlined in the on-boarding process to modify access according to the new role and in the off-boarding process to remove access that is no longer necessary.

Review of accounts and permissions: [FII-SCF-012-IAC-17]

• IT and HR will review accounts and permission levels for accuracy each quarter.