Termination Policy

Termination Policy

SOC2 CertificationNetspective Unified Process
 

This Termination policy is to set forth guidelines and standard procedures for the process of off-boarding and terminating employees at Netspective Communications LLC.

Off-boarding and Termination [FII-SCF-011-HRS-09] [FII-SCF-011-HRS-09.2]

  • The hiring manager informs HR whenever they terminate or an employee leaves the Netspective Communications LLC.
  • HR sends a email report to IT, summarizing the list of terminated users and instructing IT to disable their access.
  • Upon receiving the notification, IT promptly terminates the access.

Off boarding checklist [FII-SCF-011-HRS-09.3]

  • Request a letter of resignation
  • Inform HR department and negotiate the exit dates based on project needs
  • Permission/Access termination - HR to immediately request IT to revoke the access rights (email, database, network, Git, physical locations)
  • Return of assets allotted and acceptance by IT
  • IT and the project managers to decide on the data that is created on the assets by exiting employees and initiate back up of that data
  • Anything that is very critical information like encryption keys details, passwords, user administration should be revoked by IT
  • Project hand over to others and acceptance by the project manager
  • Exit interview
  • Financial settlements

When an employee changes roles within the Netspective Communications LLC [FII-SCF-011-HRS-08]

  • The hiring manager will inform HR about the change in role.
  • HR and IT will follow the same steps as outlined in the on-boarding process to modify access according to the new role and in the off-boarding process to remove access that is no longer necessary.

Review of accounts and permissions: [FII-SCF-012-IAC-17]

  • IT and HR will review accounts and permission levels for accuracy each quarter.
Termination and Off-boarding checklist
Receive/Issue Notice
Name Juna Jarley
1 Date of Resignation June-28-2022
2 Acceptance of resignation June-30-2022
3 Resignation acknowledgment email verbal acceptance
4 Team communication completed
5 Transition of responsibilities completed
6 Document work for knowledge transfer completed
7 Inform HR department and negotiate the exit dates based on project needs June-28-2022
8 Finalising the Date of Relieving Aug-26-2022
9 Relieving confirmation from Project Manager Approved
Return company property
1 A company laptop not provided
2 ID badge Returned
3 Mobile phones/Sim Card not provided
4 Any borrowed equipment not provided
Conduct an exit interview completed
Communicate the departure completed
1 IT and the project managers to decide on the data that is created on the assets by exiting employees and initiate back up of that data completed
Complete and file the paperwork completed
Settle the final pay completed
Issuing Relieving letter and Experience certificate. completed
Update organizational charts. completed

Approved by
Ajay Kumaran Nair on July 28, 2023 |
Last Updated by
Arun K R on July 28, 2023